St. Cloud State University Policies & Procedures

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Current Status: Approved

Policy Type: All University

Effective Date: 09/01/2015

Last Updated: 04/10/2026

Applies To: Students, Faculty, Staff

Responsible University Officer: Provost/Vice President for Academic Affairs

Policy Owner: Interim Associate Vice President of Enrollment Management

Policy Contact: Interim Associate Vice President of Enrollment Management

Rationale

St. Cloud State University considers absence from enrollment for two (2) or more consecutive academic years to represent a prolonged break in enrollment. Undergraduate students returning to the University after an absence of two (2) or more consecutive academic years must successfully complete a reentry orientation process prior to registering for classes.

Policy

St. Cloud State University considers absence from enrollment for two (2) or more consecutive academic years to represent a prolonged break in enrollment. Undergraduate students returning to the University after an absence of two (2) or more consecutive academic years must successfully complete a reentry orientation process prior to registering for classes.

Procedure

  • The Registrar will place a registration hold on a regularly admitted undergraduate student’s record after two (2) consecutive academic years, with no registration activity.

  • When a student with this hold attempts to register for classes or contacts a University faculty or staff member and indicates intent to re-enter, the student will be directed to complete a Reentry procedure.

  • Upon completion of Reentry Procedure, Advising staff will remove the hold and engage the returning student to assess needs and provide resources for a successful return to the University.

Supporting URLs

Websites, Related External Documents, Statutes

Definitions

Student

All Persons or group of persons who:

  1. Are enrolled in one or more courses, either credit or non-credit, through a college or university; or
  2. Withdraw, transfer, or graduate after an alleged violation of the code of student conduct; or
  3. Are not officially enrolled for a particular term but who have a continuing relationship with the college or university; or
  4. Have been notified of their acceptance for admission or have initiated the process of application for admission or financial aid; or
  5. Are not college or university employees and are not enrolled in the institution but live in a college or university owned or controlled residence hall.

Active Student:

   Criteria 1: 

  1. A degree-seeking student who has completed the enrollment process and has been admitted into the University, an undergraduate major or a graduate program of study; or
  2. A degree-seeking student who has completed the enrollment process and has not yet been admitted into the University, and undergraduate major or a graduate program of study; or
  3. A student seeking a graduate certificate

  Criteria 2:

 

         The student must have registered into and successfully completed at least one credit in a semester in the previous two years. 

 

A student who fulfills Criteria 1, will cease to be an active student at the University if they do not register for and successfully complete at least one credit in a semester within two years, will be administratively removed from the University and be categorized as inactive.

 

The credits that the student accumulates as an active student will not expire upon becoming an inactive student, unless the student has been admitted to a graduate program, refer to the Graduate Student Handbook for the program completion timeframe guidelines.

 

Graduate Studies at SCSU has procedures for an admitted student to request a leave or absence, please see the Graduate Student Handbook for information on that process.

 

An inactive student intending to return to the University will not have to reapply for admission to the University, but will need to reapply for admission into a current program of study. 

Contacts

Responsible University Officer
   Pattit, Katherina G.
   Provost/Vice President for Academic Affairs 		 
katherina.pattit@stcloudstate.edu
320-308-3213
Owner
   Wright, Maria A.
   Interim Associate Vice President of Enrollment Management 		 
mawright@stcloudstate.edu
320-308-5535
Contact
   Wright, Maria A.
   Interim Associate Vice President of Enrollment Management 		 
mawright@stcloudstate.edu
320-308-5535

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