St. Cloud State University Policies & Procedures

A withdrawal state that may occur as a result of Intranasal Naloxone Administration. This state may be associated with vomiting, agitation, and combativeness.

Any product, including spirits, wine, beer, or other containing one half of one percent or more of alcohol by volume and every consumable liquid or solid containing alcohol.

A verifiable proof provided upon successful completion of a generally shorter or more concise learning experience that confirms achievement of specific skills, competencies, or learning outcomes. Alternative credentials are meant to add-on to, but not replace, traditional formal education or work skills/knowledge.

A request for reconsideration of a decision made at St. Cloud State University pursuant to university, or Minnesota State Colleges and Universities Board of Trustees policies and procedures.

Data obtained in addition to a general background check, for the purpose of reviewing criminal background.

A single email sent to an entire group of people at the same time. Generally this refers to a large target group, an entire population, or sub-group of a larger population.

All days of the month, including weekends and public or posted holidays.

A course that meets a standard of comparability of 75% or more similarity in learning outcomes and content using the course outlines, or for a course from outside of the Minnesota State System, a course outline, syllabus, or comparable course description document.

Any person employed by a company which is engaged in the construction, renovation, or repair to campus buildings or other facilities.

Campus staff who have limited editing access to make changes and updates to specific websites or areas of the web.

The designated period of each workday when generally all agency employees are expected to work. 

The course outline is the document approved by the college or university committee to communicate information about system college and university courses.  Course outcomes are included within course outlines.

Written or practical work done by a student during a course of study, usually assessed in order to count toward a final mark or grade.

Academic credit awarded for demonstrated college- and university-level learning gained through learning experiences outside college or university credit-bearing courses and assessed by academically sound and rigorous methods and processes.

An alternative credential in the form of an icon or image that uses metadata to document and communicate a learning achievement or credential via a digital platform such as social media sites, websites, or email.

Dropping a course before the end of the free add/drop period removes the course from a student’s schedule and it does not appear on a transcript; students are not financially responsible for the course.

The completion of two master’s degrees earned in two separate graduate degree programs with shared credit. Degrees are earned by completing an approved number of credits in each graduate program and a specified number of joint credits (typically 9-15 graduate credits). Two separate degrees are awarded and listed on the transcript.

Any individual employed by Minnesota State Colleges and Universities, its colleges and universities and the system office, including but not limited to all faculty, staff, administrators, teaching assistants, graduate assistants, residence directors and student employees.

Defined by SCSU’s federally-negotiated rate agreement (issued by the U.S. Department of Health and Human Services), modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000.

A rate, expressed as a percentage, established by negotiation with the cognizant federal agency on the basis of the institution's projected costs for the year.  The rate is used in computing the dollar amount charged to the grant/contract to reimburse the institution for Facilities and Administration costs incurred in doing the project work.  Defined by SCSU’s federally-negotiated rate agreement (issued by the U.S. Department of Health and Human Services), SCSU’s federal rate is applied to modified total direct costs (MTDC) base and a non-federal rate is applied to total direct costs.

The completion of a bachelor’s degree and a master’s degree in an accelerated 5-year timeframe. Qualified students complete the bachelor’s degree with 9-13 fewer required semester credits through the completion of comparable graduate level courses during the senior year. 

A change so significant that it alters the program's essential nature, services, facilities, privileges, advantages, activities, or accommodations offered.

A collaborative process between a student with a disability, the institution, faculty, and other stakeholders with the goal of determining accommodation. The interactive process may include, but is not limited to, determining purpose and essential functions of a requirement, reviewing limitations, determining effectiveness of accommodations, requesting, and reviewing documentation from a qualified provider that speaks to requestors barriers to major life activities leading to disability, and determining appropriateness of accommodation, etc.

The Intranasal Naloxone Kit used by St. Cloud State University shall be in a clearly marked carry bag and will contain two (2) Narcan Nasal Spray Units (4mg each). 

Verification that the selected applicant or employee is in compliance with any federal, state or local notification or registration requirements related to sex and violent crimes in the jurisdiction where the applicant or employee currently resides, or where the applicant or employee formerly resided.

A University motor vehicle used primarily to affect repairs and/or maintain campus buildings and facilities.

A curriculum with measurable outcomes and learning assessments that service members are required to successfully complete based on their military occupation.

An employee who travels continuously for work or who performs work at multiple locations outside of an agency office, such as a field location or other site. 

An automobile (e.g., car, truck, van, etc.), a motorcycle (e.g. motor-driven cycle, scooter, moped, etc.), or any other self-propelled vehicle designed for running on land but not on rails or water.

Is the Safety Administrator and/or their specifically identified representative, with documentation and written approval by the Director of Emergency and Risk Management.

Foods that do not require heat or refrigeration to retard spoilage in normal serving times. Examples of non-potentially hazardous baked items would include cookies, brownies, non-dairy or non-cream filled baked goods, donuts, or baked products that are made and contained by a licensed producer that are to be dispensed in the original packaging and do not require temperature control.

An acute condition including, but not limited to, extreme physical illness, decreased level of consciousness, respiratory depression, coma, or death resulting from the consumption or use of an opiate, or another substance with which an opiate was combined, or that a layperson could reasonably believe to be an opiate-related drug overdose that requires medical assistance.

A citation for violation of St. Cloud State University parking regulations and a notice of right to appeal within five business days of the date of violation.

Parking spaces included in the parking ramp, visitor pay lots and metered parking.

Are distinguished from reasonable accommodation and are not provided. A student may choose to acquire and use such services, i.e., individual assistants.

Includes, but is not limited to: a. Submitting the published or unpublished work of another person as one's own, including paraphrase or direct quotation, without full and clear acknowledgement such as adequate footnotes, quotations, and other reference forms; b. Submitting the work of others as one's own with only minor changes; c. Submitting multiple versions of the same work, written or oral, for more than one course without the permission of the instructor of each class, and/or making minor revisions on work which has received credit and submitting it again as new work; d. Submitting, without acknowledgment, materials prepared by another person or agency engaged in the selling or distribution of term papers, class notes, or other academic materials without the instructor's permission; e. unauthorized distribution or sale of class notes or materials created from the faculty member's intellectual property.

Displaying the good judgment and proper behavior that is reasonably expected in the workplace.

Any change to an educational program, a public environment, or the way things are customarily done that allows an individual with a disability/condition to experience equal access to opportunities available to other individuals in the academic or university environment.  

Any student organization that has successfully completed the registration process outlined in the Student Organization Guidebook and registers each academic year with the Department of Campus Involvement.

An extension of the campus network, which provides residence halls with access to the Internet.

A group of University professionals knowledgeable on health and student development issues and will usually include, but is not limited to a representative from Student Health Services, Counseling and Psychological Services, Student Disability Services, and Academic Affairs.

The SCSU position and/or designee charged with the administration and supervision of the Food Services Agreement, the approval of Non-Standard Food Event Authorizations, and education pertaining to the SCSU Campus Food Management policy.

The completion of a new major earned in one graduate degree program of the same degree type (e.g. an MA or MS) at SCSU after a graduate degree in a different major has already been earned through SCSU. No additional degree is awarded, but the additional major is added to the existing degree on the transcript. 

"Serve Only" refers to events in which alcohol will be served free of charge to the event participants.  The sponsoring department or event sponsor/host pays for the alcohol using non-University funds or a third party covers the invoice. Contributions by the St. Cloud State University Foundation or a business should be separate transactions in which event guests do not participate.

A small unmanned aircraft/drone weighing less than 55 pounds and its associated elements (including communication links and the components that control the small unmanned aircraft) that are required for the safe and efficient operation of the small unmanned aircraft in the national airspace system.

An application that enables a user to create and share content or participate in social networking.

All Persons or group of persons who:

1. Are enrolled in one or more courses, either credit or non-credit, through a college or university; or
2. Withdraw, transfer, or graduate after an alleged violation of the code of student conduct; or
3. Are not officially enrolled for a particular term but who have a continuing relationship with the college or university; or
4. Have been notified of their acceptance for admission or have initiated the process of application for admission or financial aid; or
5. Are not college or university employees and are not enrolled in the institution but live in a college or university owned or controlled residence hall.

Active Student:

   Criteria 1: 

1. A degree-seeking student who has completed the enrollment process and has been admitted into the University, an undergraduate major or a graduate program of study; or
2. A degree-seeking student who has completed the enrollment process and has not yet been admitted into the University, and undergraduate major or a graduate program of study; or
3. A student seeking a graduate certificate

  Criteria 2:

         The student must have registered into and successfully completed at least one credit in a semester in the previous two years. 

A student who fulfills Criteria 1, will cease to be an active student at the University if they do not register for and successfully complete at least one credit in a semester within two years, will be administratively removed from the University and be categorized as inactive.

The credits that the student accumulates as an active student will not expire upon becoming an inactive student, unless the student has been admitted to a graduate program, refer to the Graduate Student Handbook for the program completion timeframe guidelines.

Graduate Studies at SCSU has procedures for an admitted student to request a leave or absence, please see the Graduate Student Handbook for information on that process.

An inactive student intending to return to the University will not have to reapply for admission to the University, but will need to reapply for admission into a current program of study. 

A body appointed annually by the dean or supervisor, no later than 15 duty days from the start of the academic year, whose members will review student complaints.  The Student Complaint Review Pool shall be comprised of one (1) faculty representative of each department within a college or school and five (5) student representatives.  For departments outside of colleges and schools, two faculty members will be appointed. 

Defined as the high probability of harm or threats of harm to the health, safety, well-being and/or property rights of others, and not just a slightly increased, speculative or remote risk of such harm.

A basic suite of technology services that is provided to faculty and staff, and may be provided to a volunteer upon request by a sponsoring department or program. The suite includes, but is not limited to, an email client, file storage space, an online learning management platform, a virtual lab, work station access, and wireless internet.

A document identifying the employee’s expected telework schedule and in which the employee acknowledges the requirements of the telework arrangement. 

A work flexibility arrangement under which an employee performs the duties and responsibilities of such employee's position, and other authorized activities, from an approved worksite other than the location from which the employee would otherwise work. (From the Telework Enhancement Act of 2010)

The total allowable direct and indirect costs incurred by the institution to carry out an approved project or activity.

A documented request submitted by a student for review of transfer decisions regarding how courses or credits were or were not accepted for transfer to meet graduation, program/major requirements or electives.

A web resource that provides students with course equivalency and course relationship information, and identifies how courses transfer to specific programs and majors at colleges and universities.

An action requiring significant difficulty or expense when considering several factors, including the nature and cost of the accommodation in relation to the size, resources, nature, and structure of the institution.

Refers to St. Cloud State University

A cross-departmental team consisting of University Communications and ITS staff, responsible for developing and enforcing web standards and overseeing the development of the St. Cloud State web environment.

Withdrawing from a course after the free add/drop period but prior to the withdrawal deadline results in a grade of “W” appearing on the transcript, which impacts credit completion rate but does not impact Grade Point Average (GPA); students are potentially financially responsible for the course (please see withdrawal schedule information online).